The end of the year is a time when most of us want to get as much done as possible, to complete as many tasks and projects as possible, so that as few of them as possible carry with us into the new year. There are many tips on how to plan your time efficiently, how to be as productive as possible every day with as little stress as possible, but it all starts with proper planning. One way to do this is the three-task rule – to set yourself 3 most important tasks each day.
The TOP 3 electronic tool, developed by Axioma servisas IT department, helps you to identify the most important tasks of the day and to stay on track with your main goal. Last but not least, this tool helps you to analyse your activities and assess whether the priorities you have set are the right ones and whether they help you to get closer to the most important goals and real results.
We talk about the TOP 3 possibilities of using the tool with Pavel Jurinas, Head of IT Products at Axioma serviso.
Let’s start with the functionality of the tool – what is it for and how is it useful?
The main purpose of this tool is to plan the working day in a high-quality and convenient way. The goal is to have everyone plan the 3 main tasks of the day in the evening or in the morning and record them. It is important not only to record but also to note the expected outcome.
The tool allows you to choose the main tasks of the day, based on the company’s strategic direction or your own personal direction. This allows you to analyse later where most of your time is spent, as well as how well you managed to achieve what was planned. The tool thus helps not only to plan, but also to develop yourself.
How do you improve the TOP 3?
As developers, our goal is to make the tool easy to use for everyone, so we are constantly improving it and adapting it to the specific needs of each company.
For some time now, the tool has been updated with statistics, where each user can see how they plan or analyse their activities and what they spend most of their time on. Another innovation is the introduction of the goals module. Now everyone can choose a goal, track it, see how much time they are spending on it, how it is changing. We are also pleased that we have managed to adapt the tool to the iOS environment.
How many people can use the tool at once? Can one company use different versions of the functionality?
There is no limit to the number of users. The app allows the creation of individual workgroups where participants can share information and achievements.
Do you have a definitive vision of what the perfect TOP3 tool should be?
The tool has a wide range of applications: it can be used for morning meetings if colleagues are in different parts of the office, and it allows you to record what you did yesterday and what you will do today, what problems you will solve.
HR professionals and managers can use it for annual interviews, as TOP3 allows you to set your own and your team’s goals.
The final vision is that it should be a system that meets the specific business and management needs of the company, integrating other systems and modules used by the employees, such as X-matrices, targets, indicators, Kaizen, the fuel accounting system, etc., used in our company. Of course, it must be a user-friendly tool for everyone, which, above all, will help each of us to plan our work efficiently and to analyse how we are doing.
Thank you for talking to us! We wish this vision to come true.
